In this example I am just going to move the message to a folder I created named Sales. Common options would be to move it to a folder or to assign it a category. The Rules and Alerts window will open with a list of all your message. In this example I entered thenįrom here you can decided what you want to do to the message. To check and manage your message rules, click on Rules > Manage Rules & Alerts. Link and the secondary email you wish this rule to apply to. Now, my first choice is to create a Rule based on the sender, because we do that frequently. With specific words in the message header A better way to handle this is to create an Outlook rule. You could always look at the headers, but this is cumbersome. For Example, let’s say you have a user named Don and his email is He also has a secondary email address of When Don looks at his email in Outlook, mail sent to will appear to have been sent to some cases people want to know exactly what address an email was sent to. When you receive email for a user with multiple email addresses, the To line will always display the primary email.
Step 2: In the Rules and Alerts dialog box, click the New Rule button. Note: In Outlook 2007, you can click the Tools > Rules and Alerts.
Step 1: Shift to the Mail view, open the specified mail folder, and click the Rules > Manage Rules & Alerts on the Home tab. For instance, you can build customized filters and send the related emails or sent messages to a specified folder. The following method is about a rule to filter all external email messages from a certain mail folder in Outlook. In this case, the subject is: Your Credit Score May. 3) For this tutorial, well use the subject as the reason to trigger the rule. From now on, Outlook will move emails to the right folder in accordance with the rule you’ve just created. Specify the condition that will determine when the rule will be applied and click the checkbox next to the Move the item to folder option. 2) From the menu which appears, move your mouse to RULES and then left-click on Create Rule. Open the Home tab and click Rules Create Rule.
The “Create Rule” feature from the same popup menu allows you to organize incoming emails, organize sent messages, or notify yourself. Whatever the reason, heres how to create the rule: 1) Right-click on an email for which you want to create the rule.